Can I Use This Signature Maker Tool for Legal Documents?
No. The signature image created by the tool can’t be used for legal documents, due to insufficient records to prove the signature’s authenticity and documents’ integrity. Those seeking an enforceable online signature should consider using the entire e-signature system of CocoSign, which not only employs industry-leading security technologies like AES 256-bit encryption for data at rest or in transit but also it generates a trustworthy audit report for each document signed, which suffice to be used as court evidence as it authenticates who has signed the document and when it was signed. Additionally, CocoSign features stricter signer authentication, with which unauthorized parties will be denied access to the document, meeting the demands of electronic signature laws in the U.S., like ESIGN Act and UETA.
- Download the signature images into your computers or e-devices so that you can use them on the go.
- Embed the image into various types of documents like PDF files, Word, Excel, Google Docs, and more.
- Add the image into your email signature or on your website.
Apart from using the signature maker to create a free signature stamp, CocoSign is an all-singing, all-dancing eSignature solution that helps you sign more easily, speedily, and securely, with which, you get to upload your document to be signed, append a signature by uploading, drawing, or typing, and save the signed document directly.
To put it simply, online signatures are the same as electronic signatures or eSignatures. They are simply the virtual version of hand-written signatures. Types of electronic signatures vary, and the digital signature is one of them, which is often authorized by certification authorities that provide digital certificates similar to licenses or passports. All of them are secure and legal forms of signatures.
7 Things to Know About Online SignaturesWe have received a host of questions regarding online signatures. Below you will find answers to commonly raised ones.
No. Various factors dictate the legal status of electronically signed documents. Basically, these documents need to prove the presence of three elements, including signers’ identities, their intents to sign the documents, and documents’ integrity. Chances are that your electronic signatures get copied, or the contents of documents are tampered with, blunting their authenticity. Consequently, merely typing your name and submitting the form are far from sufficient to constitute a legally binding signature that can be submitted as evidence in law courts.
Fortunately, CocoSign is a panacea to combat the challenge with its top-notch security measures.
- The files you send for signatures will only be sent to the email address you provide. CocoSign can send authentication codes to signers for verifying their identities. Anyone unable to enter the correct code will not be available to the documents.
- Prior to signing documents, the signers must read the terms and conditions of CocoSign’s electronic signature system, ensuring that they’re aware of the legal implications first. Once they open the files, it means they have the intent to view, sign, or reject the files.
- It provides a complete audit trail report and timestamp of signing activities, like who signed the document and when it was signed. Any changes made to the signed document will be clearly recorded as well, helping in protecting its integrity.
- CocoSign safeguards users’ data in storage or in transit with Advanced Encryption Standard (AES) 256-bit encryption, which is commonly employed by bank industries to protect top-secret information.
Many regulations give legal recognition to electronic signatures, such as eIDAS, ESIGN Act, and UETA. Electronically signed documents hold the same legal status as that of their paper-based counterparts.
There is no legal difference between a person’s initials and his/her signature. For some, they tend to have their entire name reduced to initials when signing, out of ease and convenience. Others still stick to their full name. Both initials and full-name signatures are legal and signify that you accept, approve or authorize something.
It’s not advisable to mix signature types. Given the need for uniformity, all parties are supposed to use the same type of signatures, be it the electronic or wet ink ones. Above all, a mix of signature types makes the audit trail more complicated. Therefore, it is recommended to sign the document in a consistent manner so that the audit trail of the document would be in a single place.
If you’re either physically unable or illiterate and cannot sign a document manually, alternatively, you can choose to make marks like X or use your fingerprint in the presence of a notary or of other legal entities. On top of that, your Power of Attorney allows you to have an authorized agent to sign on your behalf. Electronic signatures are also a viable option, like CocoSign, it helps in signing digitally just with a simple click.
A wet signature is a hand-written one. An electronic signature is synonymous with an online signature, which means you sign by simply clicking or drawing a signature with your mouse. Last, the digital signature is regarded as the most secure type of electronic signature, as it has the stricter certification to guarantee the validity of the signatures.
No. Your electronic signature does not have to be identical to a handwritten signature. Based on e-signature laws, essential elements relating to the legal ground of electronic signatures are the signees' intent, verifiable identity, and the integrity of the document's contents. So the writing of the manual signatures or the styles of online ones does not matter much.
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Signature Generator Tools
Is my signature stamp legal?
Absolutely. The signature image or stamp is 100% legal and legitimate. You can use it in documents like payroll checks, purchase agreements or sales contracts, etc. But it’s not regarded as a legally binding online signature.
Are eSignatures the same as manual signatures?
They work in the same way. Passed in 2000, the ESIGN Act granted the same legal status to electronic signatures as manual ones. Therefore, as with a manual signature, electronic signatures are legally valid.
Is it secure to use this Signature Generator tool?
Yes. It’s completely secure when you use this signature generator tool. Neither your signature data nor the signatures images will be stored in our system out of privacy and security concerns.
However, after that, security concerns persist if you use the image in Google Docs or via emails, as your signatures may be copied by others. But don’t worry, CocoSign is the solution, which has military-grade security measures like 256-bit encryption and authentication code which ensures the signee's identities first before they can view and sign the documents.
Do I need to sign with my full name?
No. Once you’ve downloaded the signature image from our system, you won’t be able to edit it again. If you want to re-tailor your signature image, start from scratch with the signature creator. Or, you can opt to use CocoSign, which allows you to edit your online signature and complete the PDF just on the same platform.
Should my drawn signature match the one on my passport?
You’re not required to do so. Even your manual signature changes and varies with the passage of time, so the criterion for judging if your signature is valid is not whether it looks exactly the same as your passport signature. Online signatures remain legal if they can represent signees’ intents, albeit with different styles.
What image format will my signature be?
The format of your signature would be PNG. It works like a signature stamp. The signature image, once saved, can be inserted into any document anytime.